Creating a new item in Backlogic

New ideas emerge constantly in every project, and it’s crucial to capture them in the backlog as soon as possible. Why?

• To ensure they aren’t lost.
• To keep all stakeholders informed about identified ideas and their status.

However, in teams using traditional project management tools, high-pressure environments often lead to one of two problems:

1. Ideas never make it to the backlog, causing important opportunities to slip through the cracks.
2. Ideas do get added, but they are poorly described, unclear, or duplicate existing items.

Before long, the backlog becomes a cluttered, unmanageable list rather than a useful tool for project control and visibility.

Backlogic recognises this challenge and includes an AI-powered structured item creation process and wizard to help you avoid these pitfalls.

Creating a new item

Let’s say you’ve just come up with a great idea and want to add it to the backlog. The first step should always be to check whether it’s already there—adding duplicate items only creates confusion and slows you down later.

However, in traditional project management tools, duplication happens all the time. Items might be described differently, categorized under another type, or structured in a way that makes them hard to recognize. Over time, this leads to a cluttered backlog and wasted effort.

Backlogic helps prevent duplication and keeps your team efficient in several ways:

• Powerful Search & Filtering – Thanks to structured item creation with built-in guiderails and context-linked data, it’s much easier to find related items using Backlogic’s advanced search options.

• Fuzzy Search for Similar Items – Enable fuzzy search to find related items that may use different wording, another format, or even a different language.
• Automatic Similarity Lookup – During new item creation, Backlogic automatically searches for potentially similar items, allowing you to review them before proceeding.

By integrating these safeguards, Backlogic ensures your backlog stays organized, efficient, and free from duplicate clutter—so your team can focus on what truly matters.

So perhaps you would search for the item first. You can start by inspecting your backlog at a glance, perhaps switching to compact cards so you can see more cards in one view of course.

If you can't immediately find a similar item, you can use search. If that does not yield any results, you switch on fuzzy search, to see if the item has been described in other words.

If you've decided to create a new item, it's time to launch the wizard

Step 1: launch the New Item Wizard and provide input

You can launch the wizard by clicking the New Item icon in the top right of your view

Alternatively, you can right click on an existing item and choose the available create option there, to create a sub item.

You will now see the New item wizard and you'll be asked to provide some input

Backlogic analyzes your input to:

• Determine the item type and pre-fill required fields.
• Correct spelling errors and convert input to the configured project language.
• Allow for rough input, while still encouraging thoughtful input to improve accuracy.

How Backlogic Interprets Your Input:

• Describe an action → Suggests creating a Task.
• Describe a “thing” → Suggests creating a Story.
• Describe a problem → Suggests creating a Bug.

You can guide Backlogic by providing more detail:

A login screen

If you want to be more specific, you could also describe who it's for

A login screen for users of myApp

Or you could even provide the rough story

A screen for users of myApp so they can log in

Once you’ve entered your input, click Next to proceed.

Step 2: review the list of similar items

Backlogic now searches for potentially similar items in your backlog to prevent duplicates.

If you don’t see an existing item that matches your intent, click Next to proceed.

Step 3: review the suggested item

At this stage, Backlogic presents the auto-generated item details, including:

• The correct item type based on your input.
• Context placement within the project.
• Pre-filled fields for efficiency.

You can review and edit any field before finalizing. Once you’re satisfied, click Create to add the item to your backlog.

Enhancing Your Item After Creation

Now that your item is created, you can refine it further:

• Enrich the description – In the description Tab, click the Suggest button to have Backlogic generate additional details based on your project’s goals, description, and Definition of Ready.
• Improve details – Select any text and click the Improve button for AI-powered refinements.
• Estimate workload – In the Estimation tab, click Estimate to get an initial workload estimate.
• Edit at any time – Simply click or double-click the item to modify details.

Mastering Item Creation Over Time

It might take some experimentation to fine-tune your input, but with practice, you’ll:

✅ Create stories faster than ever.

✅ Maintain a structured, clutter-free backlog.

✅ Improve project organization and efficiency.

By streamlining item creation with AI-powered guidance, Backlogic helps you keep your backlog clean, structured, and optimized for better project results—faster!